Vacancy : School Debtor Clerk

Vista Academy is seeking a dedicated Debtor Clerk to manage our school’s debtor accounts and ensure efficient fee collection. The ideal candidate will be responsible for tracking outstanding payments, maintaining financial records, and providing excellent communication and support to parents and guardians.

Key Responsibilities:

  • Debt Management & Collections: Follow up on outstanding payments, contact debtors, and process overdue accounts via LegalCity for handover purposes.
  • Invoicing & Statements: Generate and send invoices, monthly statements, and payment reminders while ensuring accuracy.
  • Financial Administration: Assist the bursar with payment allocations and dispute resolution.
  • Data & System Management: Maintain and update debtor records on Xero, including learner details and payment agreements.
  • Parent Support & Queries: Assist walk-in parents with payment queries, debit order registrations, and card payments.
  • Reporting & Compliance: Submit daily summaries, call logs, refund requests, and credit notes while ensuring compliance with school policies.

Minimum Requirements:

  • Prior experience in debt collection, finance, or accounting (school environment preferred).
  • Strong knowledge of Xero accounting software or similar platforms.
  • Excellent communication skills for handling parents, guardians, and external agencies.
  • Ability to work independently and efficiently while managing multiple accounts.
  • Proficiency in MS Office (Excel, Word, Outlook).
  • Strong attention to detail and problem-solving skills.

APPLY NOW

If you meet the requirements and are eager to join our dynamic team, please send your CV and cover letter to bursar@junioracademy.co.za or admin@junioracademy.co.za before 10 February 2025.

Closing date

10 February 2025

Vista Academy is an equal opportunity employer. An application will not in itself entitle the applicant to an interview and only shortlisted candidates will be interviewed. If you have not been contacted within 4 days of this advertisement closing, please accept that your application has been unsuccessful. Vista Academy reserves the right not to fill this position.

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